//

Tips for Running a Productive Meeting

Meetings are part of the day-to-day running of businesses. Running a productive meeting requires a clear understanding of how to structure and plan for one. Here are some important tips on how to run a productive and successful meeting. Have a Clear Objective Before holding any meeting, you should have a clear idea of what […]

Meetings are part of the day-to-day running of businesses. Running a productive meeting requires a clear understanding of how to structure and plan for one. Here are some important tips on how to run a productive and successful meeting.

Have a Clear Objective

Before holding any meeting, you should have a clear idea of what the agenda will be and the desired outcome. Before the meeting, it is advisable to inform every attendant of the agenda and objective to make them more prepared. At the start of the meeting, it is crucial to bring everyone onboard by outlining the meeting’s objective and agenda to everyone in attendance. This helps attendants to contribute toward the meeting’s objective while bringing a sense of focus during the entire meeting.

Consider the Attendees

The people invited to a meeting should be carefully selected to ensure that they will contribute to the achievement of the specific objectives. Inviting people who don’t need to be there is a quick way to jeopardize the success and effectiveness of the meeting. Those invited to the meeting should be directly involved and touched by the objective on the table.

Start With a Positive Note

Experiments have proven that attendees tend to be more focused, involved, and psychologically prepared for meetings in situations where the meeting kicks off in a positive way and on a light note. This demands that you not be too official and commandeering. You may choose to start the meeting by giving everyone a minute of talk time to express themselves and share some positive ideas and experiences.

Stick to a Schedule

Time management in meetings is highly crucial, especially when it comes to gaining the interest and support of the meeting’s attendees and participants. The meeting should have a strictly defined schedule with a start and finish time. Extending the meeting beyond the prospected finish time has a negative psychological effect upon the attendants because they generally tend to disconnect from the meeting. It is therefore crucial to spend time wisely and ensure that no time is wasted unnecessarily.

Follow Up

Bring everyone on board and help them feel part of the meeting by assigning some light responsibilities where the need arises. Such responsibilities, once delegated, bring about a sense of involvement, creativity, and motivation among the attendees.

Originally published on FredSines.co.uk

Share your comments below. Please read our commenting guidelines before posting. If you have a concern about a comment, report it here.

You might also like...

Masson/Shutterstock
Work Smarter//

MIT Scientists Have Discovered 3 Habits of the Most Productive People

by Elizabeth Yuko
Community//

Is FOMO Hurting Your Meeting Culture?

by Tai Tsao

Sign up for the Thrive Global newsletter

Will be used in accordance with our privacy policy.

Thrive Global
People look for retreats for themselves, in the country, by the coast, or in the hills . . . There is nowhere that a person can find a more peaceful and trouble-free retreat than in his own mind. . . . So constantly give yourself this retreat, and renew yourself.

- MARCUS AURELIUS

We use cookies on our site to give you the best experience possible. By continuing to browse the site, you agree to this use. For more information on how we use cookies, see our Privacy Policy.