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The Follow-Up Thank You Email That Got Me Hired In One Week

Interview? Check. Now it's time for the follow up thank you email. Here's how one candidate used this to secure the job.

Aksonsat Uanthoeng/Getty Images
Aksonsat Uanthoeng/Getty Images

By Cambria Davies 

Just like in the world of sales, the follow up advice out there can be a little conflicting. You don’t want to annoy the interviewer, but you also don’t want to be forgotten, right? So whether you’re applying for a job or following up with a prospect, it can be a little confusing on whether or not you should follow up.

Regardless of what advice you read, it’s proven that a follow up is important. According to a recent Accountemps survey, 24% of HR managers receive follow-up emails after interviewing candidates, but 80% of hiring managers find these thank-you notes helpful when reviewing candidates.

When interviewing at HubSpot, I sent a thank-you email that impressed my interviewers so much they hired me within seven days. Apparently that’s 20 days faster than their average turnaround.

Here is the step-by-step process you can follow of exactly what I did:

1. Don’t listen to boring and repetitive advice online

If you search “Follow up email after interview” in Google, you’ll come across incredibly boring email templates, such as this one:

Dear Diane,

Thank you so much for taking the time to interview me yesterday. It was such a pleasure to learn more about the team and position, and I’m very excited about the opportunity to explore a career with your company.

I look forward to hearing back from you about the next steps, and please let me know if I can provide any additional information.

Regards,

[Your name]

So, what’s wrong with it?

  • It’s incredibly boring.
  • The same thing could be written to any other interviewer.
  • Fails to mention any personal connection or topic of conversation that occurred during the interview.
  • Conveys a lack of interest in the company.
  • Provides no added value to the interviewer.

If I sent this as my follow-up thank you email, I might as well not have sent one at all. I needed to prove that I deserved the job. That I was the person this team needed.

2. Write a customized, detailed thank-you email based on your interview conversations

Here is the word-for-word email I sent my future hiring manager:

Hey Anum,

Thank you again for talking with me Tuesday night, I really appreciate the advice and all your help. It was great to learn more about the Sidekick team and your experience at HubSpot.

Working with such a scrappy, fast-paced team within a company I truly admire would be an incredible learning experience, and I would love the opportunity to prove I’m a great fit for the role.

Attached is a how-to slide deck on SEO that I created for our [Client name] at 451 Marketing. I’ve also attached my resume and a one-pager to illustrate why I want to work for HubSpot and how I align with the culture.

Below are highlights of publications I’ve contributed to:

Finally, below is a link to my website where you can see more of my publications and projects. I’ve also included a link to a program I initiated at Boston University this year called the “Thanksgiving Homestay Program.”

Hope you’re staying warm and surviving Juno. I look forward to hearing back from you!

Best,

Cambria

I knew I wanted my post-interview follow up email to convey these elements:

  1. Context and personality – I started jotting down notes after the interview to ensure that I could include some personal connection or common interest that would help Anum remember me among a pool of hundreds or even thousands of candidates.
  2. Determination – I tried focusing on these main themes to demonstrate how badly I wanted the job:

    • Specific characteristics of the team that stood out to me
    • Elements of the position that appealed to me most
    • Values that I share with the company
    • For example, I emphasized the “scrappy, fast-paced” nature of the team as an aspect that particularly excited me about this role.
  3. Value – I recapped why I would be an asset to the team and the company. Instead of talking in generalities, I cited concrete examples of how I would contribute by drawing from past experiences, providing links to various content, projects, and presentations that I have worked on, some of which I had spoken about during my interview.
  4. Hustle – Finally, I needed to hustle. This brings me to the final step.

3. Show your unique value in an authentic way

Smart people want to hire people who hustle. So I determined how to stand out from hundreds of other applicants.

I demonstrated I wasn’t just qualified for the position, but I was qualified for the culture. A few years ago, HubSpot published a SlideShare on their “Culture Code.

I used that code to illustrate (literally) how my own personality matches HubSpot’s culture:

( Click to enlarge. )

A few hours after sending this email, I saw (using HubSpot Sales) Anum opened my emails and clicked my links.

I had two more interviews scheduled the following week. I was hired that Thursday evening.

Anum later told me the importance of this extra step in the hiring decision …

Your personal culture code was a major contributor in deciding to move you along our interview funnel. Not only was its content reflective of how your values tied to our company’s values, the act of making it showed hustle and that you understood the importance we place on culture at HubSpot.

And now I’m writing this from my desk at HubSpot, sitting directly across from Anum.

All because of a unique thank you email.

It’s amazing how putting in a few extra minutes of thought and creativity can get you exactly where you want to go.

Originally published at blog.hubspot.com

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