Maximizing Meetings

How to effectively maximize meetings in 5 minutes or less!

The Thrive Global Community welcomes voices from many spheres on our open platform. We publish pieces as written by outside contributors with a wide range of opinions, which don’t necessarily reflect our own. Community stories are not commissioned by our editorial team and must meet our guidelines prior to being published.

To truly be effective, information must stay top of mind. Long, drawn-out meetings cause lots of critical information to be missed or forgotten. It is the leader’s job to maximize time with the team but not take up their time. Implement these rules to have a quick and powerful meeting, without spending too much time.

Layout the plan:

Unless you have to spell out every single detail, there is no need to overelaborate on tasks that need to be done. This will discourage employees from wanting to complete the task, as it will appear that they need to be told how to do their job. This most likely will not be an employee’s first day. Show them trust and do not tell them how to do it. Instead, empower them to make all the decisions to get the job done.

Clear communication:

Communicate why this needs to be done and set expectations. Eye contact and reassurance that they are the right person for the job. Even if it is only to clean the office or put stock away, make an employee feel valued by entrusting them with duties outside of their job description. This will prove to be beneficial when not so easy tasks arise.

Checking in:

Now that you had your meeting, it is time to put the plan into action! Nobody likes a micromanager. Check in to see how they are progressing and if they have any feedback. Multiple touchpoints throughout the day will help alleviate any anxiety an employee may have. This also allows for you to course correct more efficiently, if needed.

“The real work begins when the meeting ends.”

Share your comments below. Please read our commenting guidelines before posting. If you have a concern about a comment, report it here.

You might also like...


Maximize Your Assistant: Improve support by committing to communication

by Valerie Riley

3 Methods to Maximize Employee Engagement Using Communication

by Zain Zahid

How to Create a Routine That Sets You Up for Success

by Anne Huntington Sharma
We use cookies on our site to give you the best experience possible. By continuing to browse the site, you agree to this use. For more information on how we use cookies, see our Privacy Policy.