If you are like most other Americans in the working world, your day is based on your work calendar. We are encouraged to use calendars for work, but have you ever been trained on the most effective ways to use your calendar? Probably not. The following are some of the most important tips for managing your work calendar:
Block time for email
Although email may seem like an innocuous part of our day, it can eat away at your time if you are not careful. For that reason, you should block off time in your calendar specifically for emails. Some people like to take the first hour or half hour of the day for email, while others like to block off the last part of each day to tend to email. You may even have to do both, depending on how many emails you tend to receive. The most important part of employing this method is following the rule of not checking email between these scheduled times. Only open your inbox during the allotted time slots on your calendar.
Put Personal and Family Events on your Work Calendar
This tip may seem counterintuitive. Why would you want to clutter your work calendar with personal obligations? As much as we may try to separate our personal and professional lives, it is not a reality. What is a reality is trying to balance the two. That is precisely why you should include important personal and family events on your work calendar. If you have a fun family dinner planned for a Friday night at six o’clock, you will be more motivated to finish and get home if you can see the event on your calendar. Without it there in plain sight, you may forget all about it.
Plan Ahead by Energy Levels
It’s natural to feel more energized by certain activities at different points during the working day. The trick is knowing those times and using them to your advantage. If you know that you are most energetic in the morning, schedule your most rigorous tasks for that time. If you know that you like to take phone calls in the afternoon, schedule them at those times as much as possible.
When you have a well scheduled calendar, your work day will flow so much more easily. Block time out each day to tend to email, include important personal and family events on your work calendar and lastly, plan ahead based on your energy levels. These three tips will help you manage your calendar like a pro!