When you are working in an organization, it is obvious that you will have to work with other employees as well. The employees with the same objective and skills should be grouped into one team so that they can work efficiently to achieve a common goal. Here you will get to know about the simple process involved in making and retaining an effective team:
What Is The Purpose Of The Team?
The first step involved in this process is to understand the purpose or agenda of forming a team. You need to decide the goals of the team, who all will be involved in the team, and what is the main work of the team. Defining every member’s role in advance is also very important, so, everybody is clear in advance that what all work they have to do in the team. You can make a blueprint of the objectives and goals of creating a team in advance which will help you to have a better vision.
Organising The Team
Once you are done with the first step, the next step is to assemble the team members. There must be a sense of trust and respect among the team members. So, it is very important to critically select the team members. First of all, analyse the skill set of every member and try to select such team members which will not create any hurdles for you in the near future.
Once you are done with selecting the employees, the next important thing is allocating the work properly among the team members. Before allocating the work, you must call a meeting with all the team members to understand in which work, they are more interested and accordingly divide the work. If each team member gets work of his choice then they will definitely work with more passion and interest. You must also welcome the suggestions and idea of the team members in the meeting and try to use their ideas; this develops a feeling of good teamwork among the team members.
Defining The Goals
After selecting the right team members, the next step is to determine the goals. As you have already prepared the list of the main goals, the next is to break down the goals according to each team member. What you need to do is setting goals for an individual and also allotting a time limit, so the team member can work accordingly. You need to define the role and responsibilities of each team member so, they can achieve their goals with a vision to achieve the major goal. The time, role, authority, and responsibilities should be properly defined so the team members may not get confused.
Clarify Your Expectations
After defining the goals to each member, the next step is to clarify your expectations. You must clearly define what you are expecting from each team member. The communication should not be one-sided, the views and opinions of the other team members should be welcomed. You must make them feel free to share their problems and queries whenever they feel stuck, while working on the given project. Once you clarify the expectations from team members, they will be more conscious to work effectively to reach up to your expectations.
Monitoring the Work Performance
Once your team has started working according to the allotted work, it’s your duty to continuously monitor their work performance. You can ask them general questions like how is your work going?, are you facing any difficulties?, or Do you need any changes? With this, you can keep a check on their work performance without being controlling. It is very essential to regularly monitor the work performance of the team members, so you may get enough time to make the changes and improvements within the time limit.
Rewarding the Work Performance
Once the project is complete and the goals are achieved, you must recognize their work and reward them according to their performance. This will not only boost their morale but also motivate them to work efficiently in the future. Appreciation mail must be sent to each team member and monetary rewards should also be given based on the performance. As a reward, you can take them out for a party or lunch or dinner.
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Apart from the above process, you can follow some more tips to make an effective team environment.
Keep Up The Team Spirit
No doubt it is not easy to work in a team, as people of different thinking and opinions come together to work on the same project. It is important to manage every member efficiently so their work performance is not affected. You need to continuously motivate the employees to do better. It is important to keep up the team spirit high so the employees feel positive while working with the co-team members.
Be Humble With Your Team Members
You need to be polite with your team members, they may mistake or ask you questions again and again, but you need to be polite and humble with them otherwise they will hesitate to share their problems with you. You need to be supportive and helpful with your team members.
Respect Other’s Opinions
You need to listen to the viewpoints of others as well only then a team can successfully work. You cannot force your decisions on others. You need to respect the views and ideas of others and try to involve them while making decisions. This is for sure the secret of an effective team environment. Give respect and take respect must be the motto to create a better team environment.
So, these are some of the basic tips which must be followed to create a positive environment while working in a team. It will also help to create an effective team environment which is best for all of the team members.