Don’t be fooled, Blockchain WILL kill the invoice

Redefining the economic status quo

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Blockchain will kill the invoice

One of the certainties with Blockchain is that it will kill the invoice. Yes, Blockchain is clearly a very hot topic right now. You can’t go anywhere without hearing about it. Public ledgers, private ledgers, the cryptocurrency boom, disrupting the way we do business etc. Yet very few businesses actually consider its most practical disruption. The elimination of the invoice.

Because the technology essentially removes banks from a transaction, it bring significant changes to the way a buyer and a supplier do business. As a result, large parts of the transactional processes that have been in place for years will no longer be needed. The invoice is one of these parts. Maybe the most important part that will disappear.

With Blockchain, there will be no need for an invoice anymore because, if you represent a purchase order as a block on the Blockchain, then that is an immutable thing. It means it’s unchangeable. When a supplier approves a purchase order, they are immediately committed to it being that cost and only that cost. They could never issue an invoice that would be more or less money than the recorded purchase order.

When a purchase order is fulfilled and the payment is made to the supplier, it will be the money that’s in that purchase order. In time, that payment could be made in cryptocurrency as well. The cost savings will be huge – in terms of admin spend, in terms of the time currently spend issuing and processing invoices and, maybe most importantly, in terms of timely payments to suppliers.

“Flash in the pan” dismissal

For many however, the implications of Blockchain seem to remain in the realms of the improbable.

There is a pattern emerging where new technologies are treated with a certain degree of skepticism. After the initial wave of excitement and expectation, many of the game changing advances are suddenly approached with a “flash in the pan” dismissal.

Is it meant to reassure comfortable people and businesses that carrying on as they are is the better option? Why risk innovation when you can draw out a tradition type stance?

But this isn’t the technology’s fault. Many of these advances are – when divorced from the Gartner hype cycle and the hashtags and actively placed in their proper context – exactly as exciting and game changing as they seem, if not more so.

Blockchain is a high-profile victim of this phenomenon: as a distributed ledger technology that promises faster, more secure payments, many industries have been exploring its possibilities and many more have been writing and talking about it.

Finance and purchasing are no exception. And while blockchain technology may have limited application in other professions, in this one, it will live up to the hype. As a means of reducing costs, improving efficiency, controlling fraud, and boosting transparency, it has tangible, real-world benefits for procurement functions – whatever the market or business they work within.

Let’s go through some of the common reasons skeptics think blockchain is not all it promises to be for finance:

1. “Whilst a blockchain itself is safe, an application using it remains hackable” – This is also true of your bank software, or Apple Pay or pretty much any software we are currently using for payments. It should not stop us using it or leveraging its deep transformational effects in how businesses operate.

2. “It can be too transparent” – Technically true, but in reality the references to user wallets are encrypted key strings which, whilst easy to relate to the originating source and other related transactions, is not as easy to relate to an actual physical person. In much the same way as a credit card number isn’t easy to relate to a person without extra information.

3. “It’s not the most elegant solution” – Here’s where we strongly disagree. The elegance is in the simplicity. Banks have been trying to come up with distributed ledger technology since the 70s but they were hindered because they refused to be outside the transaction. By using TLS style encryption and cutting out the transaction verification at financial institution level, the whole transaction becomes significantly simpler.

4. “You can still lose things!“ – Of course you can. You can lose your wallet too.

The argument that there isn’t really that much value in blockchain when the benefits of smart contracts and removing the invoice are tangible possibilities is nonsensical. Invoice processing, and invoice fraud by proxy, are the biggest threats to company money out there today. Just look at Facebook and Google who were victims of $100M payment scam this year.

Blockchain automates trust

Trust is the cornerstone of every business relationship. On a fundamental level, you need to believe that the other person is who they say they are – and they need to believe the same of you.

In this age of phishing, malware, and general cyber security attacks, this seemingly simple principle becomes complicated. Login details are stolen and turned to criminal ends; high-level executives are being impersonated by hackers, who then persuade other parties to release vital funds; the sheer scale and variety of cybercrime is growing.

Blockchain provides a means of automating trust. By using permanently retained historical data to authenticate everyone involved in a deal, each side can be assured of the other parties’ trustworthiness: the seller and buyer alike are always who they say they are, and the product is the right product.

And because prices cannot be modified, invoices will effectively be rendered obsolete.

Blockchain is fast

Finance functions will also benefit from the speed and efficiency of blockchain technology. For one thing, it’s fully digital: by taking the more time-consuming elements of a conventional transaction out of the equation, you immediately save time and resources that would have been spent on these tasks. Shared access databases mean that it’s no longer necessary to manually scan invoices – dramatically accelerating the reconciliation process as all parties are allowed to view the same transaction.

Blockchain effectively cuts out the middlemen. By removing all intermediaries, it makes the processing of payments and transactions much faster: purchase order data can be exchanged on the blockchain at a far speedier pace than current levels will allow.

Blockchain creates strong audit trails

Blockchain technology stores every detail of every transaction at every level. This will – as mentioned above – facilitate increased fraud control, and it will also offer transparency into issues of legality such as money laundering and the use of child labour.

And though it’s a digital technology, blockchain will also assist with the tracking and recording of physical items. As they are transported across local and international borders, they can be identified at each location – creating a strong and fully documented audit trail. This allows you to manage and optimize these supply routes with maximum efficiency – ensuring that no space is wasted and no customer disappointed.

It’s clear blockchain will have a significant influence on procurement and finance. The advantages of being able to streamline business processes, secure payments, and automate workloads shouldn’t be understated. Do the research, ensure you’re positioning your business correctly and you’ll be in the camp that benefits – today, and in the future. 

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