3 Ways to Schedule Walking Meetings in Your Office

Plan on your feet

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3 Ways to Schedule Walking Meetings in Your Office
Walking Meeting by Ted Eaton on Flickr (CC BY-SA 2.0)

Business executives and team leaders understand the importance of walking meetings. Walking meetings are not only a great way to put your health first, but they are also exceptional at keeping the creativity of a team flowing.

Instead of sitting inside a room and staring at each other’s faces, the employees and colleagues have a chance to get up on their feet to walk and talk. These meetings improve creative thinking, boost the confidence of the employees and enhance their productivity.

However, scheduling a walking meeting can be a bit of a hassle. Here are three ways to schedule walking meetings with your team members.

Plan Everything Ahead of Time

Don’t just spring the meeting on your colleagues or employees. Plan the meeting ahead and give them some time. It is common courtesy to notify them on time so that they are prepared for the meeting. Remember that you and your employee would have to dress for comfort (including wearing comfortable shoes) so give them some time.

Keep it Simple and Short

Having a walking meeting with 9 or more people will be counterproductive and will not give you cohesive results. One-on-One meetings work the best, especially if you want to brainstorm new ideas or streamline processes between multiple teams.

Try to schedule a walking meeting with the individual team leads so that they can boost the momentum of their respective teams and make their work much easier.

Plan the Route

Work out the route of your meeting beforehand so that you and your meeting partner are not spending too much time just walking to and fro in the office. It takes about 5 minutes to make a mental road map for a meeting that will last a maximum of 30 minutes.

Be sure to keep the location fun and low key so that your meeting partner isn’t stressed. For example, walking to a nearby portable photo booth or a café near your office can be the best option for a quick 15-minute meeting.


Walking meetings can be a great team-building exercise as well. You can think of activities that will help lighten the mood and offer a relaxed environment for your employees. Booking a photo booth for rent, grabbing a coffee together, getting a snack or even just walking to the nearest park can be a great way to freshen the minds of your team.

Above all, remember that the aim of walking meetings is to offer a relaxed and light environment for your team members so that they can enjoy their work more.

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